Society for Applied Microwave Electronics Engineering and Research
(SAMEER)

RIGHT TO INFORMATION

Details of the Group Information Officer (GIO)

(i) Particulars of the organization, functions and duties

Organizational Chart

Organization:

Society for Applied Microwave Electronics Engineering & Research (SAMEER) is an autonomous R&D institution under Ministry of Communications and Information Technology (MC&IT), Govt. of India. SAMEER is an offshoot of Microwave Engineering Group of Tata Institute of Fundamental Research (TIFR), Mumbai. SAMEER was formed in 1984 as an R&D unit of Department of Electronics (DOE), Government of India and moved to its present location at IIT Campus, Powai in 1988. SAMEER has three Centres located at Mumbai, Chennai and Kolkata.

SAMEER, Mumbai:

It has been pursuing research and development in the field of Optoelectronics, Medical electronics, Radar based Instrumentation, Atmospheric Remote Sensing & Meteorology, RF & Microwave systems and components, Navigational aids etc. The core competency developed in SAMEER, Mumbai, over the years, can be broadly classified into two categories, namely, design and engineering of systems for varied applications and development of processes for fabrication of high-tech electronic and opto-electronic components. SAMEER, Mumbai maintains a judicious balance in these two areas and this has given SAMEER the desired versatility. Many of SAMEER's R&D outputs and spin-offs have found applications and acceptance in industry.

Chennai Centre:

It is a National facility for advanced research and development in Electromagnetic Interference and Compatibility (EMI/EMC). It offers comprehensive test, consultancy, training, engineering and research services to national agencies and electronic industries in India. It is involved in R&D in RF communication, RF & Microwave antennas and Electronics packaging.

Kolkata Centre:

It is involved in the development of RF, Microwave and Millimeter-wave components and sub-systems for different users in the country. It has recently established full-fledged EMI/EMC Test and Measurement facility for evaluation of electronic products for CE marking.

VISION:

To achieve excellence in application-oriented research in the areas of RF/Microwave Electronics, Millimeter wave Technology and Electromagnetics.

STRATEGY:

SAMEER is a premier R&D institution working in the hi-tech area of microwave and allied technology. In order to move towards its vision, it is imperative to have long term strategy which consists of building of expertise by doing core R&D, keeping abreast of latest trends and state of art technologies. This will be achieved by building up the infrastructure for making R&D and deliverables viable and meaningful in terms of technology and duration. The same will be put to use for development of deliverables for country's civilian use and thus building wealth for the nation.

FUNCTION:

The Society shall function under the administrative control of the Department of Information Technology, Ministry of Communications and Information Technology, Government of India or the Ministry / Department that may be notified by the Government from time to time. The Society will have an institutional framework with the Governing Council as an apex body to evolve corporate policies and provide necessary guidelines for fulfillment of the aims and objectives set forth for the society within the parameters of policy framework prescribed by the administrative ministry. The Council is vested with the full responsibility for all the affairs of the Society and its Centres. The Council will be assisted by Executive Committee for the administrative management, Research Advisory Committee (RAC) for technical management and Finance & Accounts Committee for the financial Management of the Society and its Centres under the overall control and guidance of the Council. The individual Centres will be conferred necessary flexibility for freedom of operation through appropriate delegation of authority and responsibility to enable them to function effectively. The Council will periodically review and monitor the activities of the Society and take such remedial measures as may be deemed necessary, to meet the aims and objectives of the Society.

The Society shall be funded by the administrative ministry in proportion to the funds allocated by the Planning Commission. The Society shall obtain sponsored projects from other Government Departments, State Governments, industries both in the public and private sector.

The administrative Ministry may issue such directions to the Society as it may consider necessary for furtherance of the aims and objectives of the Society.

To manage the Society with an institutional framework with independent and autonomous authority, responsibility, and flexibility, for dynamic operation to achieve the objectives set for the Society.

Objectives of the Society (Duty)

(a) Technical

1. To be a premier institution of International repute for Research and Development in the area of science and technology of microwave/RF electronics, Electromagnetic Interference/ Compatibility (EMI/EMC) and allied areas through intensive research, design, development and be a path setter in the shifting paradigm of R & D.
   
2. To contribute to the growth of science and technology of RF/Microwave electronics, Electromagnetic Interference/ Compatibility (EMI/EMC) and allied areas through intensive research, design, development, commercial and industrial applications and wider utilization of microwave technology and products, training of manpower and setting up of facilities for National progress
   
3. To encourage and promote the development and progress of microwave electronics for self reliance in the country and for advancement of state-of-the-art in microwave electronics through scientific research and development, education, commercial and industrial applications and wider utilization of microwave technology and products.
   
4. To undertake R&D in the thrust areas of the Society such as Atmospheric Instrumentation, RF and Microwave Electronics, EMI/EMC, Medical Linear accelerator, Photonics, Thermal Engineering, Microwave and Millimeterwave components and take pro-active initiatives aiming at core research on visionary and challenging long term goals in an integrated and collaborative manner that are timely and also having strong potential for future impact.
   
5. To keep abreast of Microwave/RF, Electromagnetic Interference/Compatibility (EMI/EMC) and allied technology developments worldwide, track, evaluate and tap potentially applicable technologies for their appropriate usage to enhance economic competitiveness and address social needs of the country.
   
6. Create and maintain the environment conducive to R&D and innovation and intellectual property generation on a consistent basis meeting International standards of quality and processes to ensure its productive and meaningful usage.
   
7. Adopt and introduce effective measures to take the R&D outputs and apply appropriate technologies towards commercialization and proliferation to address the requirements in the country and outside.
   
8. Evolve strategies, facilitate and promote specific actions, programmes and research and development efforts in the country on advanced microwave and RF technology and its allied areas so as to (a) attain and maintain technological competence (b) enhance self-reliance.
   
9. Undertake and promote commercial exploitation of technologies and know- how generated by the Society and create mechanism for productionisation marketing and distribution of the products/solutions developed by the Society.
   
10. Explore and undertake collaborative research and funding at national / international level with appropriate IPR sharing.
    
11. Undertake specific technology development projects and consultancy services from other institutes / organizations / corporate bodies.
    
12. Contract / Sub-contract identified development efforts and consultancy services to other institutes / organizations / corporate bodies with strict monitoring of their performance vis-à-vis the objectives and deliverables under the various projects.
    
13. Transfer the technologies developed at the Society, where required, to the interested parties, both within and outside the country to achieve higher volume and economic exploitation.
    
14. Set up joint ventures, alliances and such other mechanisms as to fully exploit and develop markets for technologies/products developed by the Society.
    
15. Carry out development, batch production, test marketing, field trials as well as undertake systems engineering projects in areas of concern to the Society.
    
16. Develop and offer on commercial basis specific softwares, hardware and solutions developed by the Society.
    
17. To Institute stipends, scholarships, associate-ships and fellowships to outstanding students and researchers in the areas of interest to the Society.
    
18. Conduct and promote national and international training programmes seminars, conferences, workshops, exchange of faculty/ Scientists in specialized areas of interest to the Society.
    
19. Towards meeting the objectives set out, the Society may also disseminate the R & D findings / developments / creations / accomplishments of the Society through publications in conventional and electronic forms.
    
20. Undertake publications in the form of research papers, books, monographs, journals, periodicals in the area of information, electronics, communication and allied disciplines.
    
21. Undertake the documentation of important developments in the field of Microwave/RF electronics, communication and allied disciplines.
    
22. Build-up and mobilize high quality, research and development manpower, in advanced technologies of microwave/RF electronics and its allied areas.
    
23. To install and operate batch, proto-type or semi-scale units to develop and prove a particular invention or innovation and ensure production from such inventions or innovations, to sell or otherwise dispose of the products of such inventions on payment or otherwise and generally on such terms and conditions as may be deemed fit.
    
24. To develop the technology in national interest and make available limited quantities of professional grade products; (1) that are of advanced state of technology, (2) that serves as import substitution leading to reduction of undesirable foreign dependence, (3) For which intensive R&D capability is needed, (4) which are needed in small quantity and are not commercially viable, (5) which are in initial stages of development and usage before large scale build up ; (6) Which are in the nature of spares of imported systems.
    
25. Promote and assist ancillary research centers in the country in the development of systems, sub-systems, equipment and software to build an appropriate technological and application base in the country.
    
26. Transfer hardware and software technology to the manufacturing as well as user agencies, both within and outside the country, for production and export.
    
27. To issue exclusive or non-exclusive licence on such terms and conditions regarding the payment of premium, royalties, share of profits and/or on any other basis as are considered advisable to commercially developed inventions, and ensure commercial production of the products of inventions.
    
28. Reward in special circumstances, any particular invention or innovations by gifts, rewards, ex-gratia payments or in such other manner as may be deemed fit.
    
29. To purchase, take on lease or exchange or under amalgamation, license or concession or otherwise absolutely or conditionally, solely or jointly with others and make, construct, maintain, work, hire, hold, improve, alter, manage, let, sell, dispose of properties, trade marks, patents and designs, privileges or rights of any description or kind.
    
30. To substantially strengthen enabling mechanisms that relate to technology development, evaluation, absorption and up gradation from concept to utilization.
    
31. To ensure that maximum incentives are provided for individual inventors/innovators, and to scientific and technological community, to undertake large scale and rapid commercialization, at home and abroad with regard to Patents, Copyrights and other forms of Intellectual Property.
    
32. Undertake in a selective, time bound and mission oriented manner basic and applied research, design, development and engineering of state-of-the-art microwave/RF electronics products, solutions and systems, so as to realize internationally competitive products and technologies conducive to the needs in terms of cost, performance and quality.
    
33. Work in frontiers of science and technology of microwave/RF electronics and allied areas taking into account both the technology forecasts at global levels and national needs.

(b) Financial:

1. Expend money in experimenting on and testing and improving or seeking to improve any patents, rights, inventions, discoveries, process or information of the Society or which the Society may acquire or propose to acquire.
   
2. Embark on any other service which may seem to the Society necessary and having relevance to any of the Society's objectives or expected directly or indirectly to enhance the value of any one of the Society's properties, rights or business.
   
3. Generally to purchase, take on lease or in exchange, hire or otherwise acquire any immovable or movable property and any rights or privileges which the Society may deem necessary or convenient with reference to any of the aims and objectives and capable of being dealt with in connection with any of the Society's property or rights for the time being.
   
4. Make, draw, accept, endorse, execute, discount, negotiate and issue cheques, promissory notes, hundies, bills of exchange, bills of lading and other negotiable and transferable instruments.
   
5. To pay for any properties, rights or privileges acquired by the Society.
   
6. Advance, deposit with or lend money, securities and property to or receive loans or grants of deposits from any Government or person or Society as per guidelines issued by the Government of India from time to time.
   
7. Borrow or raise money or to receive money on deposit, at interest or otherwise, in such manner as the Society may deem fit.
   
8. Receive money towards grant from Government, institutions or other agencies.
   
9. Charge and receive money towards royalty, service from the public, institutions or other agencies.
   
10. Guarantee the payment of money, unsecured or guaranteed or become sureties for the performance of any contracts or obligations.
    
11. Invest and deal with the money of the Society in any financial institutions in accordance with the guidelines issued by the Government from time to time.
    
12. Undertake financial and commercial obligations, transactions and operations of all kinds.
    
13. To establish and provide at cost plus, infrastructure facilities and resources to take up developmental work by the user / industry which are not in a position to invest on their own.
    
14. Receive grants, gifts, loans, subscriptions, donations or any other financial contribution in cash or securities, and any property, either movable or immovable from within the country and/or abroad including U.N. and other International agencies, subject to prevailing laws, and invest and deal with funds and moneys of the Society and vary, alter or transfer such investments from time to time.
    
15. Establish and maintain pension, provident and other funds through appropriate mechanism as required for the purposes of the Society.
    
16. All the incomes, earnings, movable and /or immovable properties of the Society shall be solely utilized and applied towards the promotion of the objectives only, as set forth in this Memorandum of Association, and no portion thereof shall be paid or transferred directly or indirectly by way of dividends, bonus, profit or in any manner, whatsoever to the members of the Society, or to any person or persons claiming through any one or more of the members. No member of the Society shall have any personal claim on any movable and/or immovable properties of the Society or make any profit, whatsoever by virtue of his/her membership.

(C ) Administrative:

1. Transfer by sale, lease, hire or otherwise dispose of any pilot plant, proto-type plant, semi-scale plant to anybody, corporate firm, individual, association or institute and entrust the same with commercial production of any products of invention or innovation for which the plant or plants had been installed on such terms and conditions as may be deemed fit. However, Fixed Assets created by the Society will not be disposed of at any time without the written concurrence of the administrative ministry.
   
2. Invite leading experts in the field both from within and outside the country (especially, Non-Resident Indians) for advice, consultation and participation.
   
3. Work in close collaboration with similar national and international institutions engaged in the pursuit of all related subjects.
   
4. Issue exclusive or non-exclusive licences to industries or any other users on such terms and conditions regarding the payment of premium, royalties, share of profits and / or any other basis considered advisable, to develop products, and ensure commercial production of the products.
   
5. Reward in special circumstances, any particular invention or innovations by gifts, ex-gratia payments or in such other manner as may be deemed fit.
   
6. Apply for purchase or otherwise acquire and protect, prolong and renew patents, patent-rights, inventions, trade marks, designs, licenses, protections, concessions, secret processes or formulae and the like, conferring any exclusive or non-exclusive or limited right to use any secret or other information as to any invention, process or privilege which may seem capable of being used for any of the purposes of the Society or the acquisition of which may seem calculated directly or indirectly to benefit the Society and to use, exercise, develop or grant licences or privileges in respect or otherwise turn to account the property, rights and information so acquired and to carry on any business in any way connected therewith.
   
7. Improve, manage, work, develop, lease, mortgage, any part of the property rights of the Society.
   
8. Employ or pay experts, foreign consultants, legal advisors, advocates, etc. in connection with the planning, development and other activities of the Society.
   
9. Adopt such means of making known the products and technologies of the Society as may seem expedient and in particular by advertisement in the press and media, by circulars, by purchase and exhibiting of works of the Society by assisting, organizing and arranging radio/TV transmissions, broadcast, cine films and the like, and by granting prizes, rewards and donations.
   
10. Secure co-operation of industries or other institutions as are deemed fit or are likely to be interested or necessary to develop the new processes or inventions.
    
11. Enter into any arrangement with any Government or authority, municipal, local or otherwise, that may seem conducive to the Society's aims and objectives.
    
12. Institute stipends, scholarships, associate-ships and fellowships to outstanding students and researchers in the areas of interest to the Society.
    
13. Encourage and attract competent people from within the country as well as expatriate Indians abroad and others to consult and participate in the activities of the Society.
    
14. Establish procedures to facilitate and enable smooth functioning of the Society and its various activities including matters relating to HRD, finance, purchase, administration, etc.
    
15. To do all such other lawful acts, deeds or things which are cognate to the objectives of the society or conducive to the attainment of all or any of the above objects

(ii) POWERS AND DUTIES OF OFFICERS AND EMPLOYEES

Employees of the Society will consists of:

1. Director
2. Registrar
3. Scientific Staff
4. Technical and Technical Support Staff
5. Administrative and Administrative Support Staff

POWERS OF DIRECTOR

The Director shall be the Chief Executive of the society and shall manage the affairs of the Society in conformance to the authority and powers vested in him.

With a view to facilitate smooth functioning of the society, powers have been delegated to Director. All matters for which specific provision has not been made shall be referred to Chairman of Governing Council for approval. The Director may delegate any of his powers, functions and duties to any member or employee of SAMEER.

DUTIES OF DIRECTOR:

Business of the Society: It shall be the duty of the Director to carry on the work of the Society under the direction of the Council in accordance with the Rules and Bye-laws for the administration and management of the Society. In case of an emergency, he may take such actions as may be necessary and get such decisions ratified by the Council.

Direction and control of the staff: All staff of the Society shall be under the general control of the Director, who may issue Standing Orders / Office Orders on various subjects, as necessary, from time to time.

Annual Report: The Director shall submit the Annual Report of the Society to the Council in time each year.

Contracts with others: All contracts by or on behalf of the Society shall be signed by the Director or Registrar or by an officer of the Society authorized by the Director.

POWERS AND DUTIES OF THE REGISTRAR :

The Registrar is authorised to execute all documents and contracts and to put in the Seal of the Society on such documents on the direction of the Director. The custody of the Seal would be with the Registrar

Secretarial work: The Registrar shall act as Non-member Secretary to the Council and Member-Secretary to the Committee.

Work under the general control of the Director: In all matters concerning the Society he shall act under the general control and orders of the Director.

Correspondence: The Registrar shall be in charge of correspondence relating to the Society, subject to the instructions of the Director.

Office management: The Registrar will be in charge of the administration of the Society and discharge responsibilities under the overall supervision of the Director

Maintenance of the premises: The Registrar will look after the maintenance and upkeep of the premises and the property of the Society.

POWERS AND DUTIES OF THE HEAD, FINANCE & ACCOUNTS

The Head, Finance & Accounts shall be responsible for all matters relating to accounts, finance, budgets, audits and related matters of the Society. Similarly Heads of Finance in the units shall be responsible for all matters relating to accounts, finance, budgets, audits and related matters of the unit. All these officers shall ensure that they manage their responsibilities in the manners prescribed in the policy manual and shall also ensure that the powers exercised by various authorities are strictly in conformance to delegation of powers approved by the administrative ministry.

DUTIES AND FUNCTIONS OF THE OTHER STAFF MEMBERS

Scientific Staff:

To carry out research and development in the field of RF/Microwave Electronics, Communications, Millimetrewave Technology, Opto Electronics, Atomospheric Instrumentation, EMI/EMC, Thermal Engineering and its allied areas.

Administrative Staff

To extend administrative support to the Scientific staff to carry out their scientific work smoothly.

Delegation of Financial Powers to employees

iii) Procedure followed in the decision making process, including channels of supervision and accountability:

The Society shall be managed by a four-tier structure with the Governing Council as the apex management body. The Executive Committee at the Second level discharges the administrative and Research Advisory Committee at the third level discharges technical and the Finance & Accounts Committee at the fourth level discharges the financial management responsibility of the Society under the overall guidance of the Governing Council. The Director shall be the Chief Executive of the society reposed with full responsibility to manage the Society within the guidelines issued by the Governing Council / Executive Committee and the MOA, Rules and Bye-laws of the Society.

Council:

The Governing Council shall be the Apex policy-making body of the Society. Subject to the provisions of the Rules, the Council shall conduct the Administration and Management of the Society.

Executive Committee :

The Executive Committee shall be the executive arm of the Governing Council and shall develop policies for consideration and approval of the Council as per the objectives of the Society, and formulate strategies and methodology for executing Council decisions. It shall also be responsible for planning, analysis and coordination of research and development and other activities in the thrust areas of the Society.

Research Advisory Committee (RAC):

Research Advisory Committee shall be responsible for planning, analysis and co-ordination of research and development and other activities in the thrust areas as well as sponsored activities of the Society and will be the technical arm of the Governing Council.

Finance and Accounts Committee:

The Finance & Accounts Committee shall be the financial arm of the Governing Council and shall develop policies for consideration and approval of the Council as per the objectives of the Society detailed in Memorandum of Association.

Internal Management Committee:

Internal Management Committee consisting of Head of Divisons in the Centre is constituted to deal with day-to-day functions of the Centre

viii) A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public?

Members of the Council consists of:

1. The Minister, CIT, Government of India
   
2. The Secretary to the Government of India, Department of Information Technology, Ministry of Communications and Information Technology, Government of India, New Delhi
   
3. Additional Secretary, Department of Information Technology, Ministry of Communications and Information Technology, Government of India
   
4. Joint Secretary & Financial Advisor, Department of Information Technology, Ministry of Communications and Information Technology, Government of India.
   
5. Group Coordinator, Department of Information Technology, Ministry of Communications and Information Technology, Government of India
   
6. Joint Secretary (Societies), Department of Information Technology, Ministry of Communications and Information Technology, Govt. of India.
   
7. Director, Indian Institute of Technology Bombay, Mumbai
   
8. Three Eminent Scientists/Technologists
   
9. Two Professionals from Industry
   
10. Director, SAMEER
    

Chairman of the Council : The Minister, MCIT, Government of India will be the Chairman of the Council.

Vice- Chairman of the Council :The Secretary to the Govt. of India, Department of Information Technology, Ministry of Communications & Information Technology, Government of India will be the Vice-Chairman of the Council.

Secretary to the Council: Registrar appointed under Rule 20 shall be the non-member Secretary to the Council.

Members of Executive Committee

Director, SAMEER shall be the Chairman of the Executive Committee. The other members are as follows:

1. Joint Secretary & Financial Advisor, Department of Information Technology, New Delhi or his representative (not below the rank of Director in DIT)
2. One representative from the Technical Division of Dept. of Information Technology (not below the rank of Director in DIT)
3. Two representative from Academic Institution (not below the rank of Reader)
4. One representative from Industry
5. Two Programme Directors from SAMEER
6. Centre-in-Charges at Chennai and Kolkatta
7. Registrar, SAMEER shall be the Member Secretary.

Research Advisory Committee (RAC)

Programme Director nominated from the Mumbai Centre will be member secretary to the RAC.

Finance & Accounts Committee

1. Director shall be the Chairman of the Finance & Accounts Committee. The other members are as follows:
2. Joint Secretary & Financial Advisor, Dept. of Information Technology or his representative.
3. Joint Secretary (Societies Division) Dept. of Information Technology or his representative.
4. Registrar, SAMEER
5. Chief Finance Officer/Head (Finance & Accounts) SAMEER shall be the Member Secretary.

"Minutes of the above committee meetings are not open to the public".

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(ix) A directory of its officers and employees : Enclosed

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(x) Monthly remuneration : Enclosed

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(xi) The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made.

N.A

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(xii) The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programme.

N.A

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(xiii) Particulars of recipients of concessions, permits or authorizations granted by it.

N.A

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(xiv) Details in respect of the information, available to or held by it, reduced in an electronic form.

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(xv) The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use

SAMEER Library is not for Public use

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(xvi) The names, designations and other particulars of the Public Information Officers

1. Shri S S Prasadh, Scientist'E', SAMEER, Mumbai. - Public Information Officer

2. Shri R Krishnan, Scientist 'E', SAMEER, Mumbai. - Assistant Information Officer

3. Shri K.George Thomas, Scientist '"E", SAMEER, Chennai. - Assistant Information Officer

4. Shri Dipankar Dan, Scientist 'C', SAMEER, Kolkata. - Assistant Information Officer

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Details of Appellate Authority, PIO & APIOs